Energy & Utilities Information Technology

Use AI to easily comply with the GDPR

Complying to the General Data Protection Regulation (GDPR) is of high importance for organizations, as failing this results in a fine. However, the increasing amount of data and documents equal more security checks. Employees spend a significant amount of time performing these checks, which also require a high level of attention. But our solution brings automation to this process! Read more about this AI-driven solution below.

2.5 months delivery time
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Use case: Complying with the GDPR

The digital era equals an increasing amount of data and documents available. While this is a good thing, companies struggle to determine which of these documents contain sensitive information. Our client was struggling with this as well. In order to comply with the General Data Protection Regulation (GDPR), the safety of sensitive data needs to be ensured. Failing to meet the regulations results in a fine. Due to the increasing amount of documents that need to be checked, this process requires a lot of time and resources. But more importantly, an eye for detail and a lot of attention are essential in performing these security checks.

Applied technologies

Artificial intelligence

85%

Of effort automated

85%

Error reduction

10x

Faster than employee

2.5

Months delivery time

Our solution: AI brings automation to performing security checks

Our client reached out to us as they were looking to automate the process of checking the security of all documents. And automation is what Ciphix does best! We implemented a smart solution to automate this process using AI technology. Our purpose is to help our client actively comply with the GDPR so that the employees spend less time performing the security checks. The AI-driven robot starts when a stream of documents comes in. It then performs the following tasks:

  • Scan and read the documents
  • Determine sensitivity by means of classification
  • Documents are classified by their security level: C1, C2, C3, C4
  • Mask any personal or sensitive information (using Named Entity Recognition)
  • Delivers output report and all masked documents with their corresponding security class

The implementation of our solution has helped our client perform this process 10 times faster than a human employee would normally do. But more importantly, the solution helps to actively comply with the GDPR in a trouble-free manner.

We have delivered a solution that is effective, efficient and reliable. Now that our robot takes care of the unpleasant task of performing security checks, the employees can focus on more value-adding tasks!

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