AgriFood Finance & Accounting

RPA manages your Month-End Closing process

Businesses and organizations perform a month-end close to keep their finance and accounting data organized. However, as the name implies, this process is one that recurs every month. The result? Our client’s employees lost their valuable time performing this process every month. We have presented a solution that is able to fully automate this monthly process and reduce the monotonous work of the business controllers.

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Use case: A lengthy month-end closing process

Every Finance and Accounting department is familiar with it: the Month-End Closing. These monthly financial statements are essential for business decisions, as they reflect your business’ performance. In order to close the month, a series of steps needs to be completed. These steps include checking whether the sales orders are fully delivered, invoiced and post-calculated. After all these steps are completed and the sales order is ready to be completed, the billing plan of the order is adjusted accordingly and saved in SAP. Afterwards, a report is generated including all processed sales orders.

Our client, an FMCG company, recognized the repetitiveness of this process and its lengthy throughput time, which resulted in a high workload for its business controllers. However, they identified the potential for an automated solution and reached out to Ciphix to make this work!

Applied technologies

Robotic Process Automation

360

Hours saved annually

100%

Of efforts automated

95%

Error reduction

Our solution: RPA performs your Month-End Closing process

We have developed an automated solution to perform the Month-End Closing check, so that our client’s employees can focus on more value-adding activities. Using RPA technology, created a digital workforce to perform this process. When the RPA robot is triggered at the end of the month, it checks all sales orders until no sales orders are left. Our solution is built to perform the following steps:

  • Extract BI reports containing data on sales orders from SAP Netweaver;
  • Check delivery status;
  • Check invoice status;
  • Check post-calculation status;
  • Adjust and save billing plan in SAP;
  • Send email with report (including all checks) to business controllers

Now that our client has implemented a digital workforce to perform the Month End Closing, this process is fully automated (100%) and thereby saves over 480 hours on a yearly basis. As no human interference is required, an error reduction of 95% is achieved. But more importantly, our client’s employees don’t have to perform these repetitive steps anymore at the end of each month, which positively contributes to their work satisfaction. 

Our RPA robot offers a solution that is effective, efficient and reliable. Business controllers don’t need to spend their valuable time on this repetitive and mundane task anymore, and focus on more value-adding activities.

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