Eliminates paperwork and error-ridden reports with automated travel expense reporting

Reduce errors, increase satisfaction, and save valuable time with automated travel expense reporting.

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Why should you use automated travel expense reporting?

The Global Business Travel Association (GBTA) found that processing one expense report takes up about 20 minutes and costs $58 on an average. Automating the expense management will save time and costs, leaving your employees free to take on more valuable work.

Besides, it eliminates sources of error. Even if errors occur, you can trace them back to their source, which is much more difficult with manual expense tracking. Our solution offers a consistent categorization of expenses and provides real-time visibility and insights into the company spending.

At last, automating the expense reporting will increase job satisfaction because it prevents delays in employee reimbursement and the repetitive tasks of filling out all forms will disappear.

The benefits of automated expense reporting

How we help our clients automate their travel expense reporting?

Reduce costs, error and save time

Because of the large amount of manual work that has to be done per expense, it is cost-effective to automate expense tracking. Automating this process saves your employees valuable time.
Automated expense management will also reduce errors, since typo’s will not be happening anymore.

Increase visibility

Manual expense management limits the real-time visibility and affects the accuracy of expenses.
To make quick, informed decisions, you need automated expense reporting to analyse and view data as the events take place.

Increase employee satisfaction

Automating the expense reporting system speeds up approval and reimbursement. Besides the repetitive tasks of filling out all forms will disappear. This leads to increased employee satisfaction.

Reduce costs, error and save time

Increase visibility

Increase employee satisfaction

Automating the expense reporting system speeds up approval and reimbursement. Besides the repetitive tasks of filling out all forms will disappear. This leads to increased employee satisfaction.

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How does automated travel expense reporting work?

Define your business criteria

Define any level of business rules that fits your business. For instance, automated expense reporting can determine the category of the expense, such as airfare or lodging. Furthermore, our solution is able to effectively enter, approve and reimburse employee expenses.

Set automated rules and detect fraud

The employee is able to approve, disapprove or change the amounts, or a machine learning model is used to predict fraudulent reimbursements. Also, it can detect when certain threshold amounts are reached and predict fraudulent reimbursements.

Data is processed to different departments

After approving the expenses, the robot will automatically process all data and perform all defined actions. The finance department will automatically be notified with an update on the transactions.

Define your business criteria

Set automated rules and detect fraud

Data is processed to different departments

After approving the expenses, the robot will automatically process all data and perform all defined actions. The finance department will automatically be notified with an update on the transactions.

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What is automated travel expense reporting?

Employees have to save their paper receipts to record their expenses, while HR goes through them to check and approve these reports. Keeping track of this is very important to keep insight into the outgoing money stream and financial health. Manual expense tracking is notorious for being difficult and can cost valuable time, while robot processing automation and artificial intelligence can effectively reimbursement requests.

Our solution nearly fully automates the expense management and can integrate with all common HR applications and/or Travel and Expense Management tools. (e.g. Basware, SAP Concur, ExpenseWire, Rydoo, Webexpenses, Expensify)

Get your automated expense tracking

Travel Expense Management