Realise real-time processing of emails using intelligent automation in Outlook

Automate your Outlook Email processes

Managing streams of emails coming in can be straining, but not when our Outlook automation tools aid you.

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Why is it important to automate your Outlook workflow?

An RPA robot can get mail, read out subjects and bodies, send emails and perform all tasks performed by a human on Outlook. A software robot, however, is much versatile. For example, continuously searching for new mail and trigger specific actions when an email is found. It can also make sense of a mailbox with multiple thousands of emails per day by looking at subjects and classifying emails by those.

the Benefits of Outlook automation tools

How we help our clients to use automation in Outlook?

Faster throughput

The RPA robot breezes through a multitude of emails at once and analysing the content and setting off the appropriate trigger to get the work done faster. Based on rules, the emails will be pre-filtered and sorted by topics.

Minimises Human Effort

Using the RPA robots, the need for manual extraction of data from emails is eliminated. Using Natural Language Processing, the email is analysed, and the required data is retrieved to be used further. The reports to be sent as a result are also automated. This ensures the Human Efforts to complete these rule-based, mundane tasks are substantially reduced.

Reduced Error and Time

Since the effort is at least 60% automated in general, the errors are reduced up to 100% using the Automation in Outlook. RPA robots read and retrieve essential data from the mail, takes necessary actions and send an email report to the controllers.
This frees up several hours annually which could be put in productive tasks

Faster throughput

The RPA robot breezes through a multitude of emails at once and analysing the content and setting off the appropriate trigger to get the work done faster. Based on rules, the emails will be pre-filtered and sorted by topics.

Minimises Human Effort

Using the RPA robots, the need for manual extraction of data from emails is eliminated. Using Natural Language Processing, the email is analysed, and the required data is retrieved to be used further. The reports to be sent as a result are also automated. This ensures the Human Efforts to complete these rule-based, mundane tasks are substantially reduced.

Reduced Error and Time

Since the effort is at least 60% automated in general, the errors are reduced up to 100% using the Automation in Outlook. RPA robots read and retrieve essential data from the mail, takes necessary actions and send an email report to the controllers.
This frees up several hours annually which could be put in productive tasks

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How does RPA Email automation work?

Find the right way

The integration between RPA software and Outlook can be done in two different ways; by User Interface interaction and by API Calls.

Human logic

User Interface Interaction opens the application and performs all actions like a human would. This is the road less taken. The emails will be read by topic and content. 

External services

A better alternative is the fast and robust API calls which enable interaction between our robot and application via the internet. The eliminates the need for external applications without affecting the performance.

Case study

“Automation In Outlook” with RPA

With this solution, clients saved an average of 1000+ hours annually. By eliminating human intervention, the errors were significantly reduced by at least 60%.

Invoice processing, loan creation, handling rejections in the treasury, case referrals in specialised healthcare clinics and stock planning are some of the use cases that have employed automation in Outlook to sail through the tides of mail streams and get work done efficiently without the need of checking for mistakes.

See Case Study

RPA is generally employed to carry out rule-based, repetitive tasks swiftly and efficiently. Using outlook workflow automation, clients were able to complete the following tasks in the background, without the need for human assistance:

  • Read/retrieve mails
  • Extract required information
  • Download attached files
  • Classify mails
  • Send mails to people
  • Monitor mailbox for new mails and activate triggers
INTEGRATED APPLICATION FOR THIS CASE

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