Construction Finance & Accounting

Automated the declaration of purchase invoices using RPA

Incomplete invoices cause payment due dates to expire and thereby delay projects. We offer an intelligent RPA solution that fully automates the processing of purchase invoices. Our solution reduces the amount of errors, throughput times and transaction costs.

Use case

The finance department of a construction company wants to find an efficient solution for their processing of purchase invoices. Orders cannot be processed as long as they are incomplete. Each day, employees receive additional information to complete the incomplete purchase orders. After receiving this information, orders need to be processed as soon as possible. However, completing these purchase orders is a time-consuming task. Employees need to click through many applications to fill in all new information.

Incomplete invoices can cause the payment due date to expire and thereby delay projects. It is very important that employees process the invoices as soon as the invoices are complete. In addition, the declaration of invoices is an manual process, making the process very time-consuming and prone to errors. Given the importance of the process, it is necessary that zero errors are made. These factors make a perfect case for automating the declaration of purchase invoices using RPA.

Applied technologies
4 months delivery time

3

Months to ROI

969

Hours saved annually

95%

Error reduction

98%

Of effort automated

Our solution

To automate the declaring of purchase invoices, a digital workforce was created using RPA technology. Our robot performs all steps securely without input of a human operator. This reduces the workload of the employees and frees up time that can be spend on other valuable tasks, increasing employee satisfaction. The robot is set to securely perform each of the following steps:

  • Start Invoice Control session from Centric
  • Find current invoice in Arco Invoice
  • Check which order numbers belong to current invoice
  • Check whether sales figures are correct
  • Create Excel file with report of results

Our robot almost fully automated (98%) the process and saves over 969 hours on a yearly basis. By automating the complete process, the amount of errors is reduced by 95% and invoices are processed earlier. This reduces the chance that an invoice due date expires. We managed to successfully create a solution that reduces throughput times and costs and increases user satisfaction.

Our RPA solution is effective, efficient and reliable. Workers can stop wasting time on adjusting incomplete purchase orders and refocus on work that matters.

Integrated applications

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