AgriFood Operations

Assembly of order folders using RPA

Workers at a large manufacturer spend a lot of time creating order manuals by hand. This causes time-pressure and delays in tight project schedules. We offer an RPA solution that fully automates this process. Our solution significantly reduces throughput times and the amount of errors.

One month delivery time

Use case

At the operations department of a large manufacturer, the assembly of machines is part of the order-to-delivery system. Workers use an order manual to prepare orders for delivery. Operators create these order manuals by hand. To create one final assembly manual, operators need to combine and print information from various sources such as Excel files, SAP and Oracle Agile PLM.

This process is very time-consuming and requires unnecessary FTEs, as all of the work is done manually. Such non-value adding tasks limit operators to reach their full potential at work. In addition, the resulting time-pressure often causes delay in tight project schedules. That is why the assembly of order folders serves as a perfect case for Robot Process Automation (RPA).

Applied technologies

Robotic Process Automation


Months to ROI


Hours saved annually


Error reduction


Of effort automated

Our solution

To automate assembly of order folders, a digital workforce was created using the technology of RPA. Our goal was to provide a fully automated solution that reduces throughput times and is less sensitive to human errors. We created a robot that performs all steps securely without input of a human operator. Our robot was built to perform the following steps:

  • Receive multiple Excel files with data of each order number
  • Find correct order in SAP by filling in data from Excel sheets
  • Print order sheet, bill of material and nameplate of machine (all in PDF)
  • Extract drawing number from order sheet
  • Use this number to find drawings of machine in Agile PLM
  • Print blueprint of machine (PDF)
  • Combine all printed files into one final order manual
  • Output order manual on shared drive

Our robot is able to fully automate (100%) the process and save over 1892 hours on a yearly basis. We were able to save up nearly 1 FTE, which can be spend on more value adding tasks instead. By automating the complete process, we also reduced downtime between processes and achieved an error reduction of 90%.

Our RPA solution is effective, efficient and reliable. Workers can stop wasting time on the manual assembly of order folders and refocus on work that matters.

Integrated applications for this case

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